Keeping your company software up to date is key to your company’s ongoing success, especially as more businesses transition to a remote working model. But switching over your software, or implementing new systems, is not a simple process. In a larger company, it can be a massive undertaking that may slow down or stall other projects for a time. So it might be tempting to rush through the process or try to wing it. This is highly inadvisable, however. The investment you’ve made in updated software can only pay off if it is implemented smoothly and successfully. Here are seven best practice guidelines drawn from successes across industries.
Have a budget.
If you don’t know in advance what implementing a new system will cost, you don’t know if you can afford it. So, get a price tag or, at least, an estimate on everything, and make sure you have the funds for it. If it looks like you’ll be straining your budget to purchase or use new software or equipment, this doesn’t mean you should give up. Just shop around and see if you can find less pricey alternatives.
Have a step-by-step plan.
Don’t just try to wing it when it comes to a huge business-wide project like this. You need to have clear objectives in place and instructions for how to achieve them. A step-by-step approach is better than plunging everyone into a new system at once. Let team members get used to one aspect of a new system, get comfortable with it, and make it habitual before moving on to utilizing another aspect. For instance, if you are preparing teachers for a new remote teaching platform, let them make themselves home managing content first, then move on to student data management, and so on.
Communicate clearly in advance.
Managers who plan meticulously but don’t communicate their plans with their team are undermining their own efforts. It doesn’t matter how great your plan looks on paper if every team member isn’t well briefed and committed to their role in it. Part of communication also means listening to concerns and questions. If your team members are dubious about the value of the rollout, spend time listening to them and take their perspectives seriously. It may be that they have valuable experience that can help you tweak your plans and accomplish the rollout more effectively. Or it could be that they need more information before making up their mind.
Don’t forget that part of the plan for implementing new systems is to make sure your entire team is fully trained in using them. The goal of your training needs to be not just imparting information, but ensuring an enthusiastic buy-in. Remember, the value of your new system is very much a sum of its different working parts. That means every team member needs to be able to take full advantage of what the new system has to offer. If your team is experiencing tech issues during the rollout process, this could slow them down or make them frustrated with the components. So have a reliable computer expert such as Steve’s Computer Repair on call.
Choose appropriate business management software.
As your company grows, you need enterprise resource planning software that will enable you to maintain organization and effective managerial strategies in all areas of your company’s finances and project management. The software you choose needs to be appropriate to the nature and size of your business. For instance, larger companies may need systems with many components, but midsize companies might find such systems unnecessarily complex. Look for ERP business software for medium-sized businesses that will be uncomplicated and easy to use, and which can integrate well with other systems, such as payroll and inventory.
Choosing great software that will streamline your business processes is one great managerial choice. Planning a good software rollout is another. Even if the time you put into implementing this process may initially feel like a sacrifice in terms of productivity, the benefits you achieve will be significant and lasting. If you run into any tech trouble along the way, don’t hesitate, but call Steve’s Computer Repair at 210-241-2054.